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Data Governance Playbook
  • Health data governance: a playbook for non-technical leaders
    • Why data governance is important in healthcare
    • Who is this playbook for?
    • How to use this playbook
    • Other related resources
  • Index
  • Play one: Implementing data governance in healthcare
    • The value of data governance for data-informed healthcare projects
    • How to implement a data governance framework for a healthcare organisation or project
      • 1. Data assets
      • 2. People
      • 3. Policies and processes
      • 4. Standards and technologies
    • Resources relating to this play
  • Play two: Understanding and mapping health data ecosystems
    • Data ecosystems in healthcare
    • Data governance and trustworthy data ecosystems
    • Mapping the data ecosystem
      • Use case 1: Mapping the ecosystem of a Covid-19 symptom tracker in the UK
      • Use case 2: Identifying current stakeholders to reduce snakebite mortality and morbidity in India
    • Resources related to this play
  • Play three: Roles and responsibilities in health data governance
    • Roles involved in health data governance
      • Senior data leader
      • Health system leader
      • Policy leader
      • Health project partner
      • Governmental body
      • Senior executive leader
    • How to enlist support from stakeholders
    • Resources relating to this play
  • Play four: Making data interoperable
    • What is interoperability and how is it relevant to healthcare?
    • Standards for data and interoperability
    • Existing standards for data
    • Data adaptors
    • When to use an adaptor
    • Resources relating to this play
  • Play five: Demonstrating the value of health data governance: case studies
    • Primary care data use: MedMij platform
    • Using research data: INSIGHT Health Data Research Hub
    • Using healthcare data for other purposes: Infectious Diseases Data Observatory
  • Play six: Emerging uses of data and technology in the health sector
    • Emerging uses of health data
    • Emerging technologies to support health data management
    • Resources relating to this play
  • Play seven: Assessing the legal, regulatory and policy context for sharing health data
    • Data protection laws and policies
    • Intellectual property
    • Other regulations and laws impacting use of health data
    • Socio-cultural norms
    • Resources relating to this play
  • Play eight: Managing risks when handling personal data
    • Managing personal data responsibly and ethically in healthcare projects
    • What is personal data?
    • Data protection regulations
    • Recognising personal data in healthcare projects
    • Impacts from use of healthcare data
    • Minimising risk - practical approaches
    • Appendix: Risks from personal data exposure and how harms can be mitigated
  • Play nine: How to set up successful data sharing partnerships
    • Understanding how data sharing occurs in the health sector
    • A step-by-step guide to setting up successful data sharing partnerships
      • Step 1. Understand the purpose of sharing data, and with whom
      • Step 2. Define the principles that will guide how data is shared
      • Step 3. Build and maintain relationships with your data sharing partners
    • Appendix: International frameworks for data sharing principles
    • Resources relating to this play
  • Play ten: Sharing health data: data agreements and technologies
    • Common types of data sharing agreements
    • How to choose the best method of sharing data
      • Step 1: Decide how widely you need or want to share data
      • Step 2: Decide on the type of agreement required for sharing data
      • Step 3. Consider how technology can facilitate data sharing and access
    • Appendix: Choosing technology to support data sharing and access
    • Resources relating to this play
  • Play eleven: Cross-border data sharing
    • What is cross-border data sharing?
    • Current trends and global discussions on cross-border data sharing
    • Overcoming challenges with cross-border data sharing
  • How to support trustworthy data sharing: Checklist
  • Slides to communicate the benefits of data governance to key health stakeholders
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  • The Five Safes Framework
  • FAIR Framework
  • CARE Framework
  • WHO data principles

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  1. Play nine: How to set up successful data sharing partnerships

Appendix: International frameworks for data sharing principles

This appendix sets out details of the international frameworks that can be used as guidance when defining principles around how data should be shared.

PreviousStep 3. Build and maintain relationships with your data sharing partnersNextResources relating to this play

Last updated 3 years ago

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Developed by: Office for National Statistics, UK

Description: An internationally recognised approach to managing risk from sharing data

Framework component
Key characteristic
Mechanisms to address this in data sharing processes

Safe projects

Use of the data is legal, ethical and the project is expected to deliver public benefit

  • Recruit legal and regulatory expertise

  • Conduct data ethics review processes such as using the Data Ethics Canvas

Safe people

Stakeholders have the knowledge, skills and incentives to act in accordance with required standards of behaviour

Partnership agreements define standards

Safe data

Data has been treated appropriately to minimise the potential for identification of individuals or organisations

Accountability and review mechanisms ensure responsibilities

Safe settings

There are practical controls on the way the data is stored and accessed, both technologically and physically

Data systems infrastructure includes access and control permission policies and security technologies

Safe outputs

Before final release and use, a final check is undertaken to minimise risk when releasing data publicly or to partners

Clear communication with all stakeholders

Developed by: A scientific community arising out of a workshop organised by Barend Mons in collaboration with, and co-sponsored by, the Lorentz center, The Dutch Techcenter for the Life Sciences and the Netherlands eScience Center. The principles and themes were the result of significant voluntary contributions and participation of scientists working in the Force11, BD2K and ELIXIR communities.

Description: A framework that ensures that data is Findable, Accessible, Interoperable and Reusable. The principles emphasise machine-actionability (that is the capacity of computational systems to find, access, interoperate and reuse data with no or minimal human intervention) because humans increasingly rely on computational support to deal with data as a result of the increase in volume, complexity and creation speed of data.

Framework component
Key characteristic
Mechanisms to address this in data sharing processes

Findable

Making it easy to find datasets by using metadata and machine-readable formats

Data is described using metadata

Accessible

Describing how data can be accessed and what authorisation is required

Common platforms and technology are used

Interoperable

Making sure data can be used in a variety of systems including for processing, analysis and storage

Common platforms and technology are used

Reusable

Making sure data is well-described and able to be compared and combined with other datasets

Data licences and standards are used

Developed by: Global Indigenous Data Alliance

Description: The CARE Principles for Indigenous Data Governance are people and purpose-oriented, reflecting the crucial role of data in advancing Indigenous innovation and self-determination. These principles complement the existing FAIR principles encouraging open and other data movements to consider both people and purpose in their advocacy and pursuits.

Framework component
Key characteristic
Mechanisms to address this in data sharing processes

Collective benefit

Data ecosystems shall be designed and function in ways that enable Indigenous Peoples to derive benefit from the data

Clear communication with all stakeholders

Authority to control

Indigenous Peoples’ rights and interests in Indigenous data must be recognised and their authority to control such data be empowered. Indigenous data governance enables Indigenous Peoples and governing bodies to determine how Indigenous Peoples, as well as Indigenous lands, territories, resources, knowledge and geographical indicators, are represented and identified within data

Data sharing agreements are in place

Responsibility

Those working with Indigenous data have a responsibility to share how those data are used to support Indigenous Peoples’ self-determination and collective benefit. Accountability requires meaningful and openly available evidence of these efforts and the benefits accruing to Indigenous Peoples.

Clear communication with all stakeholders

Ethics

Indigenous Peoples’ rights and wellbeing should be the primary concern at all stages of the data life cycle and across the data ecosystem.

Data ethics processes are used such as the Data Ethics Canvas

Developed by: The World Health Organization (WHO)

Description: The data principles of WHO provide a foundation for reaffirming trust in WHO’s information and evidence on public health, on an ongoing basis. The five principles are designed to provide a framework for data governance for WHO. The principles are intended primarily for use by WHO staff across all parts of the Organization in order to help define the values and standards that govern how data that flows into, across and out of WHO is collected, processed, shared and used. These principles are made publicly available so that they may be used and referred to by Member States and non-state actors collaborating with WHO.

Framework component
Key characteristic
Mechanisms to address this in data sharing processes

Treat data as a public good

WHO shall make every effort to release data publicly and to share when safe and ethical to do so. Unless there is a legitimate justification to the contrary, WHO shall make data open and accessible to the public in line with data being a public good

  • Provide clear guidance

  • Ensure transparency

Uphold trust in data

WHO shall uphold the trust placed in it by Member States when the Organization processes data that Member States have shared with it and placed under WHO’s control.

  • Provide impartial and inclusive consultation

  • Secure storage and processing

  • Apply human rights and the right to privacy

Support data and health information systems capacity

WHO shall support Member States’ capacity-building activities, aiming for sustainability and sharing of best practices wherever it can.

  • Respond to requests for support

  • Advance evidence-based decision-making by focusing on sustainable health information management systems (HIMS) and digital development systems

  • Align with nationally owned monitoring and evaluation processes, structures and budgets

Be a responsible data manager and steward

WHO will ensure that all data made available to it are processed, maintained, analysed, disseminated and used in accordance with international standards and best practices in health data management.

  • Apply international scientific data standards

  • Maintain and strengthen partnerships with relevant stakeholders

  • Strengthen the quality of SDG monitoring efforts

  • Adapt to specific contexts

Strive to fill public health data gaps

WHO will support Member States to fill data gaps in public health data, using empirical data collection and predictive, transparent and coherent modelling methods with proven validity.

Use transparent models and methods

The Five Safes Framework
FAIR Framework
CARE Framework
WHO data principles